Virtual Board Meetings are a wonderful alternative to face-to-face meetings. They are an easy and flexible way for non-profit organizations, to connect with their board members and directors. The transition from in-person to virtual meetings isn’t without challenges. To ensure a successful and engaging board meeting, nonprofit leaders should follow a http://whichboardroom.com/who-is-a-corporate-secretary-role-of-the-corporate-secretary few simple guidelines to ensure that things run smoothly.
Keep the meeting focused on the agenda
When conducting a virtual meeting it’s easy to wander off-topic or lose interest in the discussion. It is important that participants stay focused on the agenda and that the board members do not wander from the agenda’s content. It’s also beneficial for organizations to record their virtual meetings and distribute the minutes of meetings at the end of each meeting.
Increase Engagement of Attendees
It is crucial that non-profits maintain a high level board member involvement when they change to a virtual format. Meetings can be uncomfortable and stressful when attendees aren’t able connect via a digital platform. To avoid this, the chair of the board must set an atmosphere and tone for every meeting. They should also set rules for participation and communication.
One of the biggest issues for virtual meetings is to avoid the most dreaded “zoom fatigue”. Long meetings can cause attendees to feel exhausted and disengaged. To shorten the duration of an online meeting and help attendees stay involved, it’s essential that presenters narrate their slides and videos prior the meeting is conducted, as well as to encourage attendees to take short breaks between sessions.